Export Reports as Editable PowerPoint Presentations

Transform your assessment reports into fully editable PowerPoint presentations that you can customize, brand, and share with your team. 

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What you will learn

This guide covers:

1. What makes PowerPoint export special 
2. Exporting from the Admin View 
3. Exporting from the Distribution Portal 
4. What's editable in your PowerPoint

What makes PowerPoint export special

While PDF reports are perfect for sharing finalized results, PowerPoint exports give you the flexibility to:

• Tailor each report to specific clients by editing colors, fonts, and branding after export (without recreating the entire report)
• Add or remove pages to tailor presentations for specific audiences
• Annotate and comment directly in the presentation
• Present live with speaker notes and transitions
• Collaborate with your team on report insights

The PowerPoint export includes all your report content: charts, tables, images, and text. You can move, resize, and rearrange most elements, and all text is fully editable. Charts and tables appear as high-quality images, so while you can reposition or remove them, you can't edit the data within them.

Exporting from Admin View

When you're viewing your questionnaire's responses, you can export reports as PowerPoint files.

Step 1: Navigate to the Results tab

• From your questionnaire editor, click on the Results tab to view your All Results dashboard
  
  

Step 2: View your Responses

• Click the Responses tab to the right
• Here, you can see all the responses from your questionnaire data

Step 3: Download the report

• Click the Download symbol below Download Report
• In the download modal, select the report you want to export 
• Choose PowerPoint (.pptx)
• Click Download

Exporting from Distribution Portal

Your Distribution Portal customers can also download their reports as editable PowerPoint files, which is perfect for consultants who want to customize reports for their clients.

How it works for your Distribution Portal users:

• Navigate to Results in the Distribution Portal
• Select the relevant questionnaire from the list
• Click the Results tab next to the chosen questionnaire

• Click the Download next to the response that should be exported

• In the Select reports for download modal, select the report for export
• Under Output Format, select PowerPoint (.pptx) instead of PDF
• Click the Download button

• After clicking Download, you'll see a success message, and you will be notified as soon as the file is ready for download
• Once the file is ready (usually within a few seconds), you'll get another notification with a download link

What's Editable

Your PowerPoint export gives you flexibility to customize text and layout that you cannot edit in your usual PDF export.

Fully editable elements

• Text content - Titles, paragraphs, bullet lists
• Fonts and colors - Apply your brand guidelines to text
• Layout and spacing - Rearrange slides and text boxes as needed
• Bullet lists - Add, remove, or restructure points

Static elements (Images)

These elements are converted to high-quality images to preserve their appearance:

• Charts and tables - Visual data from your reports
• Custom graphics - Branded headers, footers, logos
• Images - Photos and illustrations from your report

While these appear as images, you can still replace, resize, or remove them. However, you cannot edit the generated data or manipulate the charts directly.

Need More Help?

Can't find what you're looking for? Here are some related articles:

• Download Your Results - Complete overview of all download formats
• Customize Your PDF - Control what appears in your reports
• Distribution Portal Guide - Learn about user permissions and access

Still stuck? Our support team is here to help at support@pointerpro.com.